ESSENTIAL VISA APPLICATION DETAILS FOR ALL OUR DELEGATES NEEDING A VISA TO ENTER CANADA.

To enter Canada, you will need a valid passport or travel document and, in some cases, a visa. Permanent residents of Canada do not require a visa but must have a valid Permanent Resident Card. 

Visitors from certain countries may also be able to enter Canada without a visa through the Electronic Travel Authorization (eTA) program. It’s best to check the Government of Canada’s website for the most up-to-date information on visa and entry requirements.

Submission of Applications

A Canadian visa application can be submitted online or in person at a visa application center. You should visit the IRCC website to learn about obtaining a temporary resident visa (visitor visa) and the application process. 

Please be aware that visa applications are evaluated individually based on the information provided by the applicant. It is urged to submit the application well before your planned travel date, as processing times can vary.

Plus, it is suggested that participants use the processing times calculator for guidance and generally apply for a visa about 12 weeks before their intended departure date to ensure that they receive the visa before the start of the event.

In addition to the application, you will also need to provide supporting documents such as a valid passport, proof of financial support, and additional documents specific to the type of visa you are applying for.

It is the responsibility of the applicant to demonstrate that they meet the qualifications for a temporary resident visa. The assignment of a special event code to this event does not give any advantage to the applicant in terms of a successful visa outcome. The applicant must fulfill all the necessary criteria to be granted a visa. Read more here…

Invite Delegates To Canada For An Event Or Meeting

If you are inviting delegates to Canada for an event or meeting, you will need to provide a letter of invitation to each delegate. The letter should include the following information:

• The purpose of the event or meeting (e.g. conference, trade show, etc.);
• Dates and location of the event or meeting;
• Name and contact information of the delegate being invited.
• Name and contact information of the person or organization hosting the event or meeting.
• Confirmation that the delegate will have a place to stay and that all expenses will be covered during their stay.
• A statement that the delegate will not be engaged in any activities that would violate Canadian laws and regulations.

It’s important to note that a letter of invitation does not guarantee that a visa will be issued, and it is not a substitute for the required visa application. Additionally, the invitee must have a Canadian Business Visa or a Tourist Visa.

Also, it is essential to make sure that you provide any other supporting documentation that may be required by Canadian immigration authorities, such as proof of financial support, proof of the event or meeting, and any other relevant information.

Letter Of Invitation For Business Visitors To Canada

A letter of invitation for business visitors to Canada is a letter written by a Canadian company or individual inviting a foreign business associate to visit Canada for business purposes. The letter should include the following information:

• Purpose of the visit (e.g., attending a trade show, meeting with clients, etc.);
• Dates of the visit;
• Name and contact information of the person being invited;
• The name and contact information of the person writing the letter;
• Confirmation that the person being invited will have a place to stay and that all expenses will be covered during their stay;
• A statement that the person being invited will not be engaged in any activities that would violate Canadian laws and regulations. Requirements for your business visa can be obtained here…

NOTE:  It’s important to note that a letter of invitation does not guarantee that a visa will be issued, and it is not a substitute for the required visa application.

How to bring business guests to Canada

To bring business guests to Canada, the individual(s) will need to obtain a Temporary Resident Visa (TRV) or an Electronic Travel Authorization (eTA) if they are from a visa-exempt country. 

The individual(s) will also need to provide documentation such as a letter of invitation from the Canadian company, proof of financial support, and proof of the purpose of their visit.

It is also recommended that the individual(s) have a valid passport and any other required travel documents. An individual must check the specific requirements and procedures for obtaining a TRV or eTA, as they can vary depending on the individual’s country of origin and the purpose of their visit. For more clarifications, check the following information to help make you understand the whole requirements.

• Business Visitors to Canada: Understanding the Definition
• Demonstrating Eligibility
• Permissible Activities
• Entry Requirements to enter Canada
• Necessary Documents to bring with you to Canada

Electronic Travel Authorization (eTA)

As of November 10, 2016, individuals who are visa-exempt and wish to travel by air or through Canada must obtain an Electronic Travel Authorization (eTA). Exceptions to this requirement include U.S. citizens, Canadian citizens, dual citizens, and Canadian permanent residents.

Regarding Canadian visas, please take note of the following.

• It is important to keep in mind that the Compassion for Community (CFC) does not influence the outcome of your visa application and or the decision made by the Canadian High Commission in your respective countries and or regions.
• The Compassion for Community (CFC) is also not responsible for the actual issuance of visas, and therefore it is strongly recommended to begin your application as early as possible so that you are working within the Conference scheduled deadline.
• Additionally, if your application is refused, the Compassion for Community (CFC) will not be able to influence the decision made by Immigration, Refugees, and Citizenship Canada (IRCC) and will not engage in any discussion or correspondence with IRCC or the Embassy on your behalf.

To apply for a visa, visit Application for a Visitor Visa (Temporary Resident Visa – TRV) (canada.ca)

Sources: Immigration, Refugees and Citizenship Canada

Disclaimer:

The information presented on this page is the property of Immigration, Refugees, and Citizenship Canada (IRCC). It is mandatory that you carefully review the information provided here in order to successfully apply for a Canadian Visa. Prior to applying, please ensure that you meet all visa eligibility criteria and requirements.

Please also note that we do not facilitate visa applications on your behalf. It is your responsibility to apply for a visa and fulfill all necessary requirements. Once you have obtained your visa, we will be delighted to welcome you to the conference in Windsor City, Ontario, Canada.